Privacy Policy

AI Voice 365 LLC

Last Updated: 02/26/2026

AI Voice 365 LLC (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, purchase our digital subscription services, or communicate with us by email, SMS, or phone.

By using our website or services, you agree to this Privacy Policy. Please review our Terms and Conditions for more information.

1. Information We Collect

We collect only the information necessary to operate our digital subscription services and communicate with our customers.

This may include:

Personal Information: Name, email address, phone number, billing address, and payment-related details provided during account creation or subscription purchase.

Account Information: Login credentials, subscription status, service configuration details, and account-related activity. Initial accounts may be created by AI Voice 365 LLC on your behalf.

Payment Information: All payments are processed securely through Stripe. AI Voice 365 LLC does not store full credit card numbers or sensitive payment data.

Device & Website Information: IP address, browser type, operating system, and limited usage data are collected automatically for security, analytics, and performance improvement.

Consent & Communication Records: Records of SMS and email opt-ins, opt-outs, timestamps, and consent methods as required for compliance with applicable messaging regulations.

We do not collect sensitive personal information such as financial details, health information, or Social Security numbers. We do not sell or rent personal information.

2. How We Use Your Information

To create, manage, and support user accounts, process subscription payments and renewals, deliver digital services, and provide customer support. Send transactional messages such as confirmations and account notices. Maintain compliance with legal and messaging regulations. Improve service quality, security, and system performance. Aggregated or anonymized data may be used for internal analysis and service improvement.

3. SMS & Email Communications

If you voluntarily opt in while scheduling an appointment or submitting a “Contact Us” form via an unchecked checkbox, you consent to receive transactional SMS and email communications related to your request, including appointment confirmations, reminders, and service-related notices. SMS consent is optional and is not required to submit a form, schedule an appointment, or create an account. We do not send marketing or promotional messages. Message frequency varies based on your interaction. Message and data rates may apply. You may reply STOP at any time to opt out or HELP for assistance. We do not share mobile phone numbers, SMS consent, or opt-in data with third parties or affiliates for marketing or promotional purposes. Limited information may be shared only with trusted service providers as necessary to support business operations and deliver requested communications.

4. Data Disclaimer

AI Voice 365 LLC provides digital tools and services related to AI voice technology. We do not use customer SMS messages, voice interactions, or account data to train public or third-party AI models. Limited metadata (such as timestamps, duration, or system status) may be stored for billing, troubleshooting, compliance, and service optimization. Any call logs or communication records are used strictly for account functionality, support, and regulatory compliance. AI Voice 365 LLC does not sell or license customer data, call content, or communication records. Customers remain responsible for their own compliance with applicable laws when using AI voice or messaging tools.

5. Payment & Data Security

We use industry-standard safeguards to protect your information, including encryption, access controls, and secure infrastructure. Payments are processed through Stripe, a PCI-compliant provider. AI Voice 365 LLC does not store full payment card details.

6. Information Sharing

We may share limited data only with trusted service providers necessary to operate our business, such as: Payment processors. Email and SMS delivery platforms. Hosting, CRM, and account management services. These providers may access information solely to perform services on our behalf and are prohibited from using it for their own marketing.

7. Cookies & Analytics

Our website may use cookies and basic analytics tools to improve functionality and performance. Cookies do not typically collect personally identifiable information and may be disabled in your browser settings.

8. Your Rights

You have the right to:

Access or update your personal information.

Request deletion of your data where legally permitted.

Opt out of marketing communications at any time.

Request information regarding data usage.

Requests can be sent to [email protected].

9. Data Retention

We retain personal and consent data only as long as necessary to:

Provide services, meet legal and regulatory requirements, maintain billing and audit records, resolve disputes, data is securely deleted when no longer required.

10. Children’s Privacy

Our services are intended for adults 18 years of age or older and for business use only. We do not knowingly collect data from minors. If we learn we have collected such information, we will delete it.

11. Updates to This Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised “Last Updated” date. Continued use of our services constitutes acceptance of the updated policy.

12. Contact Us

AI Voice 365 LLC

633 Enterprise Dr. Suite 150A

Edmond, OK 73013

[email protected]